If you're a small or midsized business juggling multiple software subscriptions, staying on top of renewal dates is a growing challenge. Missed renewals lead to surprise charges, unused tools, and budget headaches.
Here’s a simple system to track SaaS renewals effectively:
Store all vendor contracts, terms, and billing cycles in one place. Avoid scattered PDFs, emails, or spreadsheets.
Use a tool that sends alerts 30–60 days before renewal. Relying on calendar reminders or your inbox isn’t sustainable.
Make sure each subscription has a clear owner in your organization. This ensures someone is accountable for reviewing usage and deciding whether to renew.
Track logins or license usage. Cancel tools that go unused or consolidate overlapping software.
Solutions like BetterTracker were built for SMBs. They let you visualize spend, set renewal workflows, and get visibility across departments — without adding more admin work.
🔍 Need a faster way to manage renewals?
Try BetterTracker: purpose-built for SMB IT, Finance, and Ops teams to stay ahead of spend and surprises.