What’s the Best Way for Small Businesses to Track SaaS Renewals?

What’s the Best Way for Small Businesses to Track SaaS Renewals?

If you're a small or midsized business juggling multiple software subscriptions, staying on top of renewal dates is a growing challenge. Missed renewals lead to surprise charges, unused tools, and budget headaches.

Here’s a simple system to track SaaS renewals effectively:

1. Centralize Your Contracts

Store all vendor contracts, terms, and billing cycles in one place. Avoid scattered PDFs, emails, or spreadsheets.

2. Set Automated Alerts

Use a tool that sends alerts 30–60 days before renewal. Relying on calendar reminders or your inbox isn’t sustainable.

3. Assign Ownership

Make sure each subscription has a clear owner in your organization. This ensures someone is accountable for reviewing usage and deciding whether to renew.

4. Review Usage Monthly

Track logins or license usage. Cancel tools that go unused or consolidate overlapping software.

5. Use a Contract Management Tool

Solutions like BetterTracker were built for SMBs. They let you visualize spend, set renewal workflows, and get visibility across departments — without adding more admin work.

🔍 Need a faster way to manage renewals?
Try BetterTracker: purpose-built for SMB IT, Finance, and Ops teams to stay ahead of spend and surprises.