How Can SMB Finance, IT, and Ops Teams Work Together to Manage Vendor Spend?

When Finance, IT, and Operations teams work in silos, vendor management becomes chaotic: surprise renewals, unclear ownership, and wasted spend. Here’s how to build a shared process that scales.

Common Challenges:

• No central record of contracts
• Duplicate or unused tools across departments
• Confusion about who owns what
• Last-minute renewals with no time to evaluate

A Smarter Framework for Alignment:

1. Create One Source of Truth
Centralize vendor contracts, renewal dates, and spend in one shared system. Everyone should have access to the same data.

2. Define Roles and Responsibilities

• IT: Tool functionality and user access
• Finance: Cost oversight and budgeting
• Ops: Process efficiency and vendor relationships

3. Build in Visibility
Use a platform that lets all teams see upcoming renewals, usage data, and who’s responsible.

4. Automate What You Can
Set renewal alerts, assign workflows, and track usage. Manual spreadsheets don't scale.

💡 BetterTracker makes it easy for SMB teams to align around vendor and IT spend.
Visualize contracts, streamline ownership, and stay proactive about renewals — all in one tool. Request a demo to get a live walk-through.